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Bid Title: RFP Design/Build Services, Community Center/Senior Center
Category: Kersey Request for Services
Status: Open

Description:

REQUEST FOR PROPOSALS

FOR DESIGN/BUILD SERVICES

FOR THE SENIOR/COMMUNITY CENTER AT THE GRANGE

RFP NOTICE DATE:   January 10, 2019

NOTICE IS HEREBY GIVEN that the Town of Kersey, Colorado will accept written proposals for design/build services until 2:00 p.m. (local time)

Wednesday, January 23, 2019 for the following project:

The Senior/Community Center at the Grange located at 215 2nd Street, Kersey, Colorado.  The Town is requesting the services of a qualified design/build team for design/build services for the construction of the Town’s new Senior/Community Center to replace the historical Grange No. 455 building. 


Proposals including a detailed description of the design/build team; past design/build experience; and an approach to meeting the Town’s expectations for the new Senior/Community Center at the Grange within the Town’s project budget are due by 2:00 p.m. (local time) Wednesday, January 23, 2019 and should be submitted to the Town of Kersey, P.O. Box 657, Kersey, Colorado 80644 to the Attention of Mr. Gene MacDonald, PE, Town Engineer.  Please submit two (2) proposal responses in a sealed envelope reflecting on the outside thereof the proposer’s name and “Response to the Town of Kersey’s RFP for design/build services for the Senior/Community Center at the Grange” along with one (1) fee proposal in a second sealed envelope reflecting on the outside thereof the proposer’s name and “Fee Proposal for the Town of Kersey’s RFP for design/build services for the Senior/Community Center at the Grange”.   The Town of Kersey will be the sole judge of the proposals and interviews will be at the Town’s discretion.

 

Through the RFP process, The Town of Kersey asks firms under consideration to specifically address the services required and provide a well-considered price proposal for those services.  We are looking for a “turnkey” approach, where the design/build team will provide the following:


-Complete design of the project including pre-construction services during design; construction phase services; and a Guaranteed Maximum Price (GMP) complete with all fees and general conditions for site preparation and construction.


-Assemble a complete project team for the design and construction of the Grange project.  The design services are to include, but are not limited to, architectural services; civil and site engineering/geotechnical engineering; structural engineering; mechanical/electrical engineering; and municipal/non-municipal utility connections.


-The pre-construction phase will include complete project design services through a design team; conceptual estimating; preparation of detailed estimates for design alternatives; identification of subcontractors and building materials/delivery lead times; site investigations as appropriate.


-The construction phase services will include weekly team meetings; subcontractor administration; coordination and management of all construction activities; invoicing of all materials, labor and equipment; weekly and monthly reports of progress, cost, quality issues, claims, mitigation, and completion activities.


-Assistance, where necessary, with the government approval processes (i.e., permits).

Building specifications to be considered in the proposal response should include the following items:


  • General Planning and Design Data

Site location is 215 2nd Street, Kersey, Colorado 80644.  Project will require the construction of a 3,700-4,000 sq. ft. residential scale, wood frame building.  Building will include a partial basement and partial concrete slab on grade or crawl space.  Exterior walls will be wood stud and composition horizontal siding.

  • Site Work

The existing Grange Building will already be removed and the site will be cleared.  Existing utilities are from the alley and from 2nd Street.

  • Concrete

Foundations for the residence will be concrete spread footings and stem walls, bearing on undisturbed earth.  Assumption at this time is 1,500 PSF soil bearing capacity.  Assume footings to be 20” wide x 10” thick, continuous.  Assume stem walls to be 8” thick and extend 8” above grade.

  • Masonry

None.

  • Metals

Gutters, downspouts, and flashing to be 24 gauge.  Toilet partitions.

  • Wood and Plastics

Painted Hardi-Board of Smart-Side for exterior siding.  Flat roof soffits to match.  Interior trim to be wood-composite, painted.  Walls will be 2 x 6 wood studs at 16” O.C., fully insulated.  Roof framing will be conventional scissor trusses, 8/12 and 4/12 pitches.  Wood stair to basement.

  • Thermal and Moisture Protection

All insulation will meet IRC 2015 and National Energy Code minimums.  R-49 for all roofs.  R-21 for all exterior walls.  R-19 for floor over crawl space.  Roof finish will be 20-year composition shingles.  Ice and Water Shield residential grade water-proofing over entire roof.

  • Doors and Windows

Interior doors will be composite, painted.  Windows will be Pella Pro-Line, 450 Series, storefront windows, or a combination of both.  Wood inside, Aluminum Clad outside.  Some windows will be operable.

  • Finishes

All drywall in this project will be 5/8”.  Primed and painted.  Floors will be non-slip hard surfaced.  Office will be carpet.

  • Specialties

Toilet partitions.  Display boards.

  • Equipment

HVAC. 

  • Furnishings

Kitchenette casework.

  • Special Construction

Smoke and Fire sensors.

  • Conveying Systems

None

  • Mechanical

HVAC will be with a ducted, forced-air furnace with exterior air conditioner.  The furnace will be in a Utility Room in the Basement.  Hot Water Heater will be in the Basement.  Three toilets, 1 urinal, 4 lavatories, 1 drinking fountain, 1 kitchen sink with disposal. The assembly room will require a water source for coffee.

  • Electrical

A 200 Amp service will be installed.  Electrical service is from the alley.  Wiring for sound system, communication outlets, and CAT 6 wiring.


-The selected design/build team will provide a conceptual design of the Senior/Community Center and interior layout to properly manage the scope of support work planned.  The design is to be completed by an architect with knowledge and experience in design of similar use buildings.

-The GMP eventually developed for the Grange project shall include a 7.5% construction contingency.  The GMP will include all pre-construction phase costs, all design and engineering costs, and all construction costs.  The GMP will also include building permit fees and building plan review fees.

-Proposal Content

The Proposal should address the above building specifications and assumptions with further information, where needed. Additionally, the Proposal should include these elements:


-Cover, including project name, Town of Community Center/Senior Center at the Grange


-Table of Contents


-Cover Letter


-Brief introduction of project team and its history, including previous design-build experience and experience with similar community projects


-Bios of lead architect and project team staff, including the project manager, who will have direct responsibility for this project and their specific suitability for the Grange project


-Demonstration of team’s ability to successfully manage budgets and the processes that will be used for the Grange project


-Process team will employ with Change Orders


-Team’s capacity to add this project to its schedule


-Projected time from date of contract to project completion and opening day.

-Project Plan

Submit a high-level plan that includes the following:

  • Phasing of work with a description of work that will be completed in each phase and the timing of each phase and the process used to establish the GMP for the project
  • Estimate of costs associated with each phase or component of project
  • Essentials and Upgrades should identify components of the plan/design that are critical/essential to meet minimum building requirements and which components are design or functionality upgrades or add-ons that will enhance the design and/or functionality.
  • Rendering of exterior of building for use by the Town

-The Proposing design/build team shall submit two (2) copies of its Proposal for the Grange project.  The submittal shall be limited to a maximum of twenty (20) pages.  The cover letter, table of contents, and tabs do not count toward the page limits.  Project cut sheets, including photos, are included in the page limits.

-Provide the Team’s bonding capacity and state the ability of the Team/Contractor to bond this project.  List the name, contact person and telephone number of your bonding agent, and include a statement or letter from your bonding agent pertaining to the commitment to bond this specific project.

 

Proposed Budget Range


-The Town of Kersey estimates the finished project will cost approximately $500,000 to include design, construction and interior furnishings.

EVALUATION CRITERIA AND SELECTION PROCESS

 

Criteria:                                                                    Importance/Weighting:

Team Experience


Years of experience and demonstrated capability in conducting this type of design/build project

20%

Project Management Experience

Demonstrated capability to plan, manage, and coordinate all aspects of the project on projects of similar scope and complexity, including construction administration, scheduling, and budget management.

20%

Project Plan Addresses Requirements

Project Plan is phased with most essential/fundamental work occurring in early phase(s). Project plan specifies the work to be performed in each phase and associated timing and costs. Project plan addresses ALL essential building requirements.  Project Plan shows clear process to establishing GMP for project.

20%

Design Innovation

And Vision

The mission and character of the proposed Grange Bldg. is expressed in the design features; the design includes innovative features and incorporates an appropriate community aesthetic.

20%

Value

Cost as it relates to design and functionality achieved

20%


PROPOSAL SCHEDULE


January 10, 2019

Call for RFP issued

January 23, 2019

Proposals due at Kersey Town Hall, P.O. Box 657,

Kersey, Colorado 80644 no later than 2 p.m. (local time)

January 10 – January 18, 2019

Question period e-mailed to

January 31, 2019

Selection of Team (Interviews, if necessary will be conducted 

the week of January 28th)



Publication Date/Time:
1/10/2019 12:20 PM
Closing Date/Time:
1/23/2019 2:00 PM

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