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332 3rd Street P.O. Box 657 Kersey, CO 80644
REQUEST FOR PROPOSALS
FOR DESIGN/BUILD SERVICES
FOR THE NEW KERSEY TOWN HALL AND PUBLIC PARKING AREA
RFP NOTICE DATE: January 17, 2019
NOTICE IS HEREBY GIVEN that the Town of Kersey, Colorado will accept written proposals for design/build services until 2:00 p.m. (local time)
Wednesday, February 13, 2019 for the following project:
The new town hall and police facilities in the historic Kersey C-Op Building located at 446 1st Street, Kersey, Colorado. The Town is requesting the services of a qualified design/build team for design/build services for the renovation of the historic Kersey Co-Op Building, outdoor public space, and new public parking area centered around this important landmark located in the Town’s central business district.
Proposals including a detailed description of the design/build team; past design/build experience; previous experience and appropriate skills in the restoration of historic structures; and an approach to meeting the Town’s expectations for this important new anchor to downtown Kersey are due by 2:00 p.m. (local time) Wednesday, February 13, 2019 and should be submitted to the Town of Kersey, P.O. Box 657, Kersey, Colorado 80644 to the Attention of Mr. Gene MacDonald, PE, Town Engineer. Please submit four (4) proposal responses in a sealed envelope reflecting on the outside thereof the proposer’s name and “Response to the Town of Kersey’s RFP for design/build services for the New Kersey Town Hall and Community Gathering Space” along with one (1) fee proposal in a second sealed envelope reflecting on the outside thereof the proposer’s name and “Fee Proposal for the Town of Kersey’s RFP for design/build services for the New Kersey Town Hall and Community Gathering Space”. The Town of Kersey will be the sole judge of the proposals and interviews will be at the Town’s discretion.
There will be a mandatory Pre-Proposal meeting held on-site at the Kersey Co-Op Building located at 1st and Trumbull Streets in downtown Kersey, Colorado, on Wednesday, January 30, 2019 at 10:30 a.m.
Through the RFP process, The Town of Kersey asks firms under consideration to specifically address the services required and provide a well-considered price proposal for those services. We are looking for a “turnkey” approach, where the design/build team will provide the following:
-Complete design of the project including pre-construction services during design; construction phase services; and a Guaranteed Maximum Price (GMP) complete with all fees and general conditions for site preparation and construction.
-Assemble a complete project team for the design and construction of the New Kersey Town Hall and public parking project. The design services are to include, but are not limited to, architectural services; civil and site engineering/geotechnical engineering; structural engineering; mechanical/electrical engineering; and municipal/non-municipal utility connections.
-The pre-construction phase will include complete project design services through a design team; conceptual estimating; preparation of detailed estimates for design alternatives; identification of subcontractors and building materials/delivery lead times; site investigations as appropriate.
-The construction phase services will include weekly team meetings; subcontractor administration; coordination and management of all construction activities; invoicing of all materials, labor and equipment; weekly and monthly reports of progress, cost, quality issues, claims, mitigation, and completion activities.
-Assistance, where necessary, with the government approval processes (i.e., permits).
-This project will also include the demolition and salvage of historic materials of the building located at 440 1st Street, adjacent to the Kersey Co-Op Building. This building should be evaluated by the successful design/build team for whether the brick and any other building materials can be salvaged and re-purposed as part of the Town Hall project. The successful team will be tasked with the demolition of this building to make way for the Breezeway/Town Hall Plaza.
Attached as a reference for this project is the Kersey Town Hall and Streetscape Conceptual Design document prepared by the University of Colorado – Denver’s University Technical Assistance Program (UTA) in partnership with the Colorado Department of Local Affairs (DOLA) and the Colorado Center for Community Development (CCCD) during the summer of 2018.
The New Kersey Town Hall and Public Parking Area represents the initial phase of the conceptual design prepared by the CCCD and would include the renovation of the historic Kersey Co-Op Building to include the new Kersey Town Hall and police facility; a breezeway/plaza adjacent to the new Town Hall; and a public parking lot located to the east of the Kersey Co-Op Building.
The Town of Kersey is interested in the Preferred Design plan for the Kersey Co-Op Building as presented in the conceptual design. The successful design/build team will have the required expertise to restore the Kersey Co-Op Building’s historic character while creating a versatile public space that will breathe new life into downtown Kersey.
The Town of Kersey is interested in utilizing the latest in environmentally friendly materials, methods, and standards. This project is expected to meet a LEED (or similar) certification standard. Incorporating solar and other sustainable energy technology into the project is essential. Depending on the design, this project will re-purpose materials from the existing structure for building materials and/or aesthetic uses.
The selected design/build team will work closely with project stakeholders as they take the conceptual design for the new Town Hall through preliminary design and onto final design ensuring that the needs of project stakeholders are met in the process. The design is to be completed by an architect with knowledge and experience in design of similar use buildings and with historic preservation.
The GMP eventually developed for the project shall include a 10% construction contingency. The GMP will include all pre-construction phase costs, all design and engineering costs, and all construction costs. The GMP will also include building permit fees and building plan review fees.
The Proposal should address the conceptual design, expanding upon it with additional detail where appropriate. The historic character of the building should be discussed with specific detail to preservation of the historic elements of the building. Additionally, the Proposal should include these elements:
-Cover, including project name, Town of Kersey New Kersey Town Hall and Public Parking Area at the Kersey Co-Op Building.
-Table of Contents
-Brief introduction of project team and its history, including previous design-build experience and experience with similar community projects as well as historic preservation qualifications detailing appropriate skills for restoration of key historic elements of the Co-Op Building.
-Bios of lead architect and project team staff, including the project manager, who will have direct responsibility for this project and their specific suitability for the Town Hall project. Please include a list of successful past projects involving historic preservation.
-Demonstration of team’s ability to successfully manage budgets and the processes that will be used for developing the GMP.
-Process team will employ with Change Orders.
-Team’s capacity to add this project to its schedule.
-Projected time from date of contract to project completion and opening day.
Submit a high-level plan that includes the following:
-The Proposing design/build team shall submit four (4) copies of its Proposal for the Town Hall project. The submittal shall be limited to a maximum of twenty-five (25) pages. The cover letter, table of contents, and tabs do not count toward the page limits. Project cut sheets, including photos, are included in the page limits.
-Provide the Team’s bonding capacity and state the ability of the Team/Contractor to bond this project. List the name, contact person and telephone number of your bonding agent, and include a statement or letter from your bonding agent pertaining to the commitment to bond this specific project.
Proposed Budget Range
-The Town of Kersey estimates the finished project will cost approximately $2,000,000 to include design, construction, interior furnishings, landscaping, plaza, and parking lot.
EVALUATION CRITERIA AND SELECTION PROCESS
Years of experience and demonstrated capability in conducting this type of design/build project
Project Management Experience
Demonstrated capability to plan, manage, and coordinate all aspects of the project on projects of similar scope and complexity, including construction administration, scheduling, and budget management.
Project Plan Addresses Requirements
Project Plan is phased with most essential/fundamental work occurring in early phase(s). Project plan specifies the work to be performed in each phase and associated timing and costs. Project plan addresses ALL essential building requirements. Project Plan shows clear process to establishing GMP for project.
The mission and character of the proposed Town Hall is expressed in the design features; the design includes innovative features and incorporates an appropriate community aesthetic; preservation of historic elements.
Cost as it relates to design and functionality achieved
January 17, 2019
Call for RFP issued
January 30, 2019
Mandatory Pre-Proposal on-site meeting
January 17 – February 5, 2019
February 13, 2019
February 18 – February 22
February 25, 2019
Selection of Design/Build Team